As with any vehicle owner, the University has a general duty under the law to make a reasonable effort to ensure that anyone who drives a University vehicle is properly licensed (vehicle code 14604). What constitutes a reasonable effort depends on the type of driver and the level of driving activity.
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The law specifically requires that the University monitor driving records for those driving regulated vehicles (see vehicle code 1808.1).
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The law permits the University to monitor the driving records of others driving on University business. As a matter of systemwide policy (BUS-46), the University elects to do so for anyone hired specifically as a driver and for anyone who drives routinely in the course of regular business.
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Per systemwide policy, campuses may institute supplemental procedures as needed.
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As a matter of supplemental procedure, Berkeley considers anyone who drives a University vehicle five or more times per month to meet the criterion of driving routinely.
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Berkeley also considers any employee with driving listed as a job duty to meet the criterion of hired specifically as a driver.