The fuel card program allows you to fuel a University or rental vehicle and bill the charges directly to a chartstring. In addition, the card automatically deducts a portion of the excise tax from the final bill, saving $0.184 per gallon of gasoline.
To comply with the program rules, you will also need to:
- Maintain a Card Activity Record for all transactions on the card
- Maintain a Trip Log for any University vehicle fueled with the card
The prohibition against card sharing is intended to lower risk to the University. However, we recognize that exceptions may be justified. To submit an exception, please fill out an Authorization For Fuel Card Exception form.
If your card is lost or stolen:
To report a lost or stolen card during Fleet's normal business hours (7:30 AM to 4:00 PM), write to firstname.lastname@example.org and reference the five-digit card numbers (XXXX-X) that are unique to your card (see image below). To ensure the promptest possible action, please call Eric Anglim at (510) 409-0044.
To report a lost or stolen card outside of Fleet's normal hours, call WEX Fuel Card at 1-833-225-5939 and reference your card number (XXXX-X). Be sure to also write email@example.com referencing the five-digit unique to your card number and that you reported the card lost or stolen.
Understanding your card number:
When Fleet Services commuicates to a department regarding a card, we use only the Fuel Card number XXXX-X. To adequately prepare for the possibility that you will need to report a lost or stolen card, you should securely store a record of the fuel card number. You can find the Fuel Card number on the fuel card under the account number in the form XXXX-X. This number is between the prefix number and the expiration date (XX/XX). (Sample image below)