Because driver’s license numbers are considered protecteddata, it is important to use secure methods when communicating them to Fleet Services. Do not store license numbers in any electronic format or send them by email. To reduce risk:
The law still requires your department to perform some form of license verification for anyone who drives a University vehicle, no matter how infrequently (vehicle code 14604). One way to satisfy this requirement is to enroll even non-mandated drivers in Driver Record Monitoring. Another is to perform a Visual License Inspection with Driver Self-Certification (form currently under review).
Fleet Services first determines whether the content of the driving record immediately excludes the driver from driving on University business. Fleet notifies Human Resources and Risk Services that the driver is not authorized to drive on University business. Human Resources will in turn notify the department. The department must remove the driver from driving duty. Any further action should be discussed with Human Resources or the appropriate Labor Relations office.
As with any vehicle owner, the University has a general duty under the law to make a reasonable effort to ensure that anyone who drives a University vehicle is properly licensed (vehicle code 14604). What constitutes a reasonable effort depends on the type of driver and the level of driving activity.
The law specifically requires that the University monitor driving records for those driving regulated vehicles (see vehicle code ...
Any driver (employee or otherwise) who operates any vehicle for University business that requires a Class A or Class B license, or any of the following special endorsements or certificates: hazardous materials, ambulance, tow truck, farm labor vehicle, school bus, school pupil activity bus, youth bus, or general public paratransit vehicle
Any employee hired specifically as a driver or who has driving listed as an essential job duty
Any employee who routinely drives a University vehicle in the course of regular business, or any person (employee...
Only if they are affiliated with UC and therefore eligible for access through Blu. However, any member of the public may access the original training that Berkeley’s is based upon. It’s about 45 minutes longer than ours, and can be found on the State’s website at:
